SchoolBench

A new way to manage your school’s digital assets

SchoolBench is an easy to use, secure digital asset management solution developed specifically for schools, colleges and educational institutions.

The accelerated growth of digital school photos, audio and video files (digital assets) of students, teachers and parents has created a massive challenge in media asset management for staff across all levels of education (Early Learning Centres, Primary & Secondary/High Schools).

The sheer scale of what is captured and stored, coupled with the timeliness of their use in newsletters, brochures and yearbooks, often results in frustration and the loss of valuable time as staff wade through hundreds of files and thumbprints to find relevant marketing material.

With SchoolBench, digital assets are stored in the one repository, automatically classified using metadata and easily indexed through school oriented taxonomy such as class, year, term, and pupil names for later use.

The system is so advanced that it conducts facial recognition on teachers and students, making searches of persons possible across the various indexing options.

Built with educators in mind, SchoolBench features a simple drag and drop uploading system. Easy to use, it has the capacity to store and make accessible large volumes of digital assets.

Using SchoolBench to source photos for school marketing material is as simple as entering the specific search terms required and then reviewing the immediate thumbnails presented for final selection.

SchoolBench features the technology to publish to other systems when integrated such as the website or zip files for transfer.

SchoolBench features:

  • Web based – preview images, audio and video straight from the browser with no download required
  • Rapid Search – automatically extract fully searchable data about images and media
  • Fast data entry – organise your images into folders and make bulk changes to other properties rapidly
  • Network share – access SchoolBench via a network share, through Windows Explorer or Finder
  • Security – deployable on premise, so all your data stays in your school network, and all transactions are tracked and auditable
  • Cross platform – Java based, running on both PC, Mac and Linux platforms, accessible through all major browsers and fully tested against Chrome, Firefox, IE11 and Edge.
  • Publishing and exporting – API can publish assets to other systems. Selected files can be exported via the “download a zip” function.
  • Format agnostic – manage all types of binary content such as photographs, scanned images, audio and video files of all sizes and dimensions. House simple documents, including all formats of Microsoft Office documents.

Alfresco

Information Management Made Easy

Alfresco is the world’s leading open source Enterprise Content Management (ECM) platform. It provides an intuitive, easy-to-use modern interface, with native mobile apps available for iOS and Android devices. At its core, the Alfresco digital business platform provides specialized capabilities in document, records and content management (including Digital Assets).

Alfresco’s architecture is immensely scalable, providing a platform that has the capacity to undergo accelerated growth without experiencing any performance degradation. By utilizing the file system to store the actual content, encrypted at rest, and the database to hold the metadata and manage permissions, Alfresco simplifies the information management process across multiple stakeholders.

Alfresco features a number of flexible options:

  • installed on-premise, in the cloud, or as a hybrid
  • installed on a Windows or Linux stack
  • integrated with Active Directory/LDAP and with Single Sign-On capability

The Alfresco ECM platform provides users with a comprehensive selection of capabilities. Listed below is a summary of the core features contained within each of its leading functions:

Alfresco Document Management features:

  • Open source
  • Bulk ingestion of documents
  • Automatic metadata extraction
  • Automatic versioning
  • Disaster recovery options
  • Stores and manages office documents, images, videos and audio files
  • Almost infinite scalability
  • Social functions
  • Advanced permissions

Alfresco Record Management features:

  • File plan creation
  • Automatic retention schedules
  • Classification of records
  • Archival of records
  • In-place record declaration
  • Record destruction, with the option of retaining the metadata
  • Record holds supporting subpoenas

Alfresco Content Management features:

  • Stores all types of digital assets
  • Bulk upload of assets
  • Automatic extraction of metadata

Alfresco Search features:

  • Rapid search technology used by the likes of Netflix and iTunes
  • Search facets to narrow search results
  • Heuristics providing relevance-oriented search results

ProcessMaker

Improve your information flow

ProcessMaker Community Edition is an open source Business Process Management (BPM) tool that empowers organizations to build and maintain their own workflows and processes across multiple lines of business applications.

Suitable for organizations of every size, ProcessMaker offers an extensive selection of intuitive tools developed to simplify the design and implementation of business processes, improving overall performance efficiencies and eliminating costly delays and errors.

ProcessMaker can be deployed either on premise or in the cloud, and is fully supported by Parashift and a global developer community, to which Parashift contributes actively.

ProcessMaker Features:

  • Open source
  • Unlimited users and processes
  • BPMN2.0 Process Designer, so you can build your own workflows
  • Responsive Form Designer, to support data entry pages
  • Dashboards, for up-to-date reporting
  • User Portal and Cases Inbox
  • Native iOS and Android apps

AlfBI

Real time analytics customised for you

AlfBI is a business intelligence tool specifically designed to extend the efficiencies and outcomes of Alfresco’s internal reporting capabilities, empowering organizations to create their own individualized reports on system performance, content and workflows. Since its development, it has grown beyond the Alfresco platform, and is now highly configurable and suitable for integration to other line of business applications through its application programming interface (APIs).

The AlfBI tool includes data warehousing of raw information, which works together with a customized front end browser interface, to provide organizations with key actionable information through easy to digest analytic reporting.

Featuring clean and simple presentation formats such as tables, pie charts and other graphical visual elements, AlfBI reports can be used at any level within the organization, to help you make strategic and tactical decisions.

AlfBI features real time alerts through notification “pulses”, to help you monitor critical events and event patterns, such as when thresholds are met.

Fully supported by the Parashift team, AlfBI can be deployed on premise or in the cloud.

AlfBI Features:

  • Browsers supported
  • On premise or cloud based
  • Unlimited user licences
  • Standard customer reporting
  • Alfresco oriented reports

VERS

Compliance made easy

Parashift specifically developed Alfresco VERS in conjunction with the Public Record Office of Victoria (PROV) to ensure that the Alfresco platform is fully VERS certified.

Formed in 1995, the Victorian Electronic Records Strategy (VERS) addressed the critical need for supporting agencies to correctly document, manage and preserve authentic digital records.

Through the VERS certified compliance program, agencies agree to the mandated standards and specifications required to convert their digital records into the necessary long-term formats required.

By capitalizing on the platform’s natural intuitiveness for the Australian market, Alfresco VERS takes the hard work and stress away from record management, for organizations and agencies impacted by the compliance requirements.

Easy to use by all staff, records can be automatically filed based on their classification. They are protected by permission levels, to ensure that specific records are only made accessible to users as deemed appropriate.

Alfresco VERS is suitable for agencies in Victoria, South Australia and New Zealand. It is ideal for small departments and agencies, who are looking at simplifying their knowledge management.

Alfresco VERS Features:

  • PROV certified in 2014
  • In place record management
  • VERS Bridge to connect Alfresco to other record management systems, such as HPE Content Manager, Record Point or Tech One
  • VERS Specification 1: System Requirements for Preserving Electronic Records
  • VERS Specification 2: VERS Metadata scheme
  • VERS Specification 3: VERS Electronic Record Format
  • VERS Specification 4: VERS Long Term Preservation Formats
  • VERS Specification 5: Export of Electronic Records to PROV

SchoolBench

A new way to manage your school’s digital assets


SchoolBench is an easy to use, secure digital asset management solution developed specifically for schools, colleges and educational institutions.

The accelerated growth of digital school photos, audio and video files (digital assets) of students, teachers and parents has created a massive challenge in media asset management for staff across all levels of education (Early Learning Centres, Primary & Secondary/High Schools).

The sheer scale of what is captured and stored, coupled with the timeliness of their use in newsletters, brochures and yearbooks, often results in frustration and the loss of valuable time as staff wade through hundreds of files and thumbprints to find relevant marketing material.

With SchoolBench, digital assets are stored in the one repository, automatically classified using metadata and easily indexed through school oriented taxonomy such as class, year, term, and pupil names for later use.

The system is so advanced that it conducts facial recognition on teachers and students, making searches of persons possible across the various indexing options.

Built with educators in mind, SchoolBench features a simple drag and drop uploading system. Easy to use, it has the capacity to store and make accessible large volumes of digital assets.

Using SchoolBench to source photos for school marketing material is as simple as entering the specific search terms required and then reviewing the immediate thumbnails presented for final selection.

SchoolBench features the technology to publish to other systems when integrated such as the website or zip files for transfer.

SchoolBench features:

  • Web based – preview images, audio and video straight from the browser with no download required
  • Rapid Search – automatically extract fully searchable data about images and media
  • Fast data entry – organise your images into folders and make bulk changes to other properties rapidly
  • Network share – access SchoolBench via a network share, through Windows Explorer or Finder
  • Security – deployable on premise, so all your data stays in your school network, and all transactions are tracked and auditable
  • Cross platform – Java based, running on both PC, Mac and Linux platforms, accessible through all major browsers and fully tested against Chrome, Firefox, IE11 and Edge.
  • Publishing and exporting – API can publish assets to other systems. Selected files can be exported via the “download a zip” function.
  • Format agnostic – manage all types of binary content such as photographs, scanned images, audio and video files of all sizes and dimensions. House simple documents, including all formats of Microsoft Office documents.

Alfresco

Information Management Made Easy


Alfresco is the world’s leading open source Enterprise Content Management (ECM) platform. It provides an intuitive, easy-to-use modern interface, with native mobile apps available for iOS and Android devices. At its core, the Alfresco digital business platform provides specialized capabilities in document, records and content management (including Digital Assets).

Alfresco’s architecture is immensely scalable, providing a platform that has the capacity to undergo accelerated growth without experiencing any performance degradation. By utilizing the file system to store the actual content, encrypted at rest, and the database to hold the metadata and manage permissions, Alfresco simplifies the information management process across multiple stakeholders.

Alfresco features a number of flexible options:

  • installed on-premise, in the cloud, or as a hybrid
  • installed on a Windows or Linux stack
  • integrated with Active Directory/LDAP and with Single Sign-On capability

The Alfresco ECM platform provides users with a comprehensive selection of capabilities. Listed below is a summary of the core features contained within each of its leading functions:

Alfresco Document Management features:

  • Open source
  • Bulk ingestion of documents
  • Automatic metadata extraction
  • Automatic versioning
  • Disaster recovery options
  • Stores and manages office documents, images, videos and audio files
  • Almost infinite scalability
  • Social functions
  • Advanced permissions

Alfresco Record Management features:

  • File plan creation
  • Automatic retention schedules
  • Classification of records
  • Archival of records
  • In-place record declaration
  • Record destruction, with the option of retaining the metadata
  • Record holds supporting subpoenas

Alfresco Content Management features:

  • Stores all types of digital assets
  • Bulk upload of assets
  • Automatic extraction of metadata

Alfresco Search features:

  • Rapid search technology used by the likes of Netflix and iTunes
  • Search facets to narrow search results
  • Heuristics providing relevance-oriented search results

ProcessMaker

Improve your information flow


ProcessMaker Community Edition is an open source Business Process Management (BPM) tool that empowers organizations to build and maintain their own workflows and processes across multiple lines of business applications.

Suitable for organizations of every size, ProcessMaker offers an extensive selection of intuitive tools developed to simplify the design and implementation of business processes, improving overall performance efficiencies and eliminating costly delays and errors.

ProcessMaker can be deployed either on premise or in the cloud, and is fully supported by Parashift and a global developer community, to which Parashift contributes actively.

ProcessMaker Features:

  • Open source
  • Unlimited users and processes
  • BPMN2.0 Process Designer, so you can build your own workflows
  • Responsive Form Designer, to support data entry pages
  • Dashboards, for up-to-date reporting
  • User Portal and Cases Inbox
  • Native iOS and Android apps

AlfStream

Scale your operations and go beyond


AlfStream is a Parashift proprietary product, created out of the need to have one Alfresco instance replicated to another. It has since grown to become a smart, synchronization solution able to effectively connect multiple Alfresco instances together, as well as connect other lines of business application systems with each other.

Powered by Apache Camel, AlfStream uses event stream processing, where one system subscribes to specific events of another. Synchronization on every day events, such as content creation, updates and deletions, take place in an eventually consistent timeframe of just a handful of seconds.

Typical implementations of AlfStream include disaster recovery, business expansion or geographically distributed processing, which are all critical aspects that can greatly impact an organization’s sustainable growth.

Provided as a solution, AlfStream can sit in the cloud and on-premise. With the ability to connect to any number of applications, the Parashift team fully support AlfStream with a range of professional services to ensure that every client is empowered to tailor the synchronization solution to their specific needs.

AlfStream Features:

  • Content & metadata replication, including folders and sites
  • Permission replication
  • Integration through an API and Content Model Interoperability Standard (CMIS)
  • Deployment freedom, with cloud or on-premise, or both, supported

AlfBI

Real time analytics customised for you


AlfBI is a business intelligence tool specifically designed to extend the efficiencies and outcomes of Alfresco’s internal reporting capabilities, empowering organizations to create their own individualized reports on system performance, content and workflows. Since its development, it has grown beyond the Alfresco platform, and is now highly configurable and suitable for integration to other line of business applications through its application programming interface (APIs).

The AlfBI tool includes data warehousing of raw information, which works together with a customized front end browser interface, to provide organizations with key actionable information through easy to digest analytic reporting.

Featuring clean and simple presentation formats such as tables, pie charts and other graphical visual elements, AlfBI reports can be used at any level within the organization, to help you make strategic and tactical decisions.

AlfBI features real time alerts through notification “pulses”, to help you monitor critical events and event patterns, such as when thresholds are met.

Fully supported by the Parashift team, AlfBI can be deployed on premise or in the cloud.

AlfBI Features:

  • Browsers supported
  • On premise or cloud based
  • Unlimited user licences
  • Standard customer reporting
  • Alfresco oriented reports

VERS

Compliance made easy

Parashift specifically developed Alfresco VERS in conjunction with the Public Record Office of Victoria (PROV) to ensure that the Alfresco platform is fully VERS certified.

Formed in 1995, the Victorian Electronic Records Strategy (VERS) addressed the critical need for supporting agencies to correctly document, manage and preserve authentic digital records.

Through the VERS certified compliance program, agencies agree to the mandated standards and specifications required to convert their digital records into the necessary long-term formats required.

By capitalizing on the platform’s natural intuitiveness for the Australian market, Alfresco VERS takes the hard work and stress away from record management, for organizations and agencies impacted by the compliance requirements.

Easy to use by all staff, records can be automatically filed based on their classification. They are protected by permission levels, to ensure that specific records are only made accessible to users as deemed appropriate.

Alfresco VERS is suitable for agencies in Victoria, South Australia and New Zealand. It is ideal for small departments and agencies, who are looking at simplifying their knowledge management.

Alfresco VERS Features:

  • PROV certified in 2014
  • In place record management
  • VERS Bridge to connect Alfresco to other record management systems, such as HPE Content Manager, Record Point or Tech One
  • VERS Specification 1: System Requirements for Preserving Electronic Records
  • VERS Specification 2: VERS Metadata scheme
  • VERS Specification 3: VERS Electronic Record Format
  • VERS Specification 4: VERS Long Term Preservation Formats
  • VERS Specification 5: Export of Electronic Records to PROV

Ephesoft

Classify, separate, sort and extract


Parashift provide support for Ephesoft’s open source Linux Community Edition, for intelligent document capture and mailroom automation.

Presenting the next generation of optical character recognition technology (OCR), featuring unique Intelligent Character Recognition (ICR), Ephesoft is driven with the mission to help businesses operate more efficiently by providing them with the automated capability of document capture and management.

In addition to scanning forms, Ephesoft has the built-in intelligence to sort and classify the documents (such as invoices, contracts, proposals and letters). The system then extracts relevant information from these documents to execute workflows mirroring your business processes.

When integrated with other tools such as ProcessMaker, Ephesoft can activate a set of automated internal processes, such as reviews and approvals.

Ephesoft Features:

  • Open Source
  • Unlimited users and copies
  • On premise and cloud deployment
  • Automated classification with human exception based validation
  • Intuitive